Table View

Table view shows all your notes in a spreadsheet-style grid. You can edit cells inline, sort by any column, filter with type-aware operators, and control which columns are visible. This page covers everything you can do in Table view.

Structure

Table view uses a two-column layout:

1. Notebook sidebar (left) — Your notebooks and groups.
2. Table (right) — A full-width spreadsheet grid with your notes as rows and fields as columns.

Each row is a note. Each column is a field. The first column is a row number (you can hide it — see View Options), followed by your field columns, and optionally system columns at the end.

Alternating rows have a subtle background tint for readability.

When enabled, layout tabs appear above the table for switching between saved table setups; below it sit the search field and the action buttons (Filter, Group By, Columns, View Options).

Selecting and Editing Cells

The table uses a click-to-select, click-to-edit pattern, similar to a spreadsheet.

First click on a cell selects it. A blue border appears around the cell, but you're not editing yet.

Second click on the same cell enters edit mode. A text cursor appears and you can type.

Clicking a different cell selects that cell instead and deselects the previous one. Clicking an empty area of the table deselects everything.

Interactive fields like Rating, Date, Toggle, Tags, Image, and Reference work on the first click — tapping them activates the control immediately.

Inline Editing

Changes save automatically as you type or interact with a field.

Most field types are editable inline:

• Text fields (Short Text, Long Text, Email, Phone, URL) show a text input on second click.
• Number shows a numeric input on second click. Whole numbers display without decimals.
• Currency shows a numeric input on second click with the currency symbol prefix.
• Rating shows tappable stars (first click).
• Date shows a tappable date pill that opens a calendar picker (first click). Optionally captures a time, and can color-code dates that are today — both via per-field toggles in the field editor.
• Toggle shows a switch (first click).
• Tags show a dropdown menu to toggle tags on or off (first click, when tags are configured).
• Select shows a custom dropdown popover with the configured options. Click the cell to open it and pick a value (or clear the selection).
• Image shows a menu with options to add, replace, save, or remove the image (first click).
• Reference shows a dropdown menu to select or change the linked note (first click).
• Secret shows dots with an eye icon. Tap the eye to authenticate with Face ID or Touch ID, then follow the same click-to-select, click-to-edit pattern.

Some field types are read-only in the table:

• Checklist shows a summary like "3/5 done."
• Comments shows a count pill (e.g., "5"). Open the note to view, add, or delete individual comments.
• Formula shows the computed result.
• Duration shows the formatted time (e.g., "2h 30m").
• Color shows a colored swatch and the hex value.
• Percent shows a progress bar and the percentage.
• Barcode and QR Code show the string value in monospaced text.

Layout fields (Divider and Description) don't appear in the table since they don't store data.

To fully edit read-only fields like Checklist, open the note (see Opening a Note) or switch to Notes view.

Watch tutorial

Sorting

Click any column header to sort the table by that column.

Clicking the same header cycles through three states:

1. First click — Sort ascending (A to Z, smallest to largest, oldest to newest).
2. Second click — Sort descending (Z to A, largest to smallest, newest to oldest).
3. Third click — Clear the sort.

A chevron icon appears on the sorted column: up for ascending, down for descending.

Sorting works for both field columns and system columns (Title, Created, Updated). The sort preference is saved to the active layout, so it persists when you leave and come back.

How Sorting Handles Different Types

• Text fields (including Barcode and QR Code) sort alphabetically, case-insensitive. Empty values go to the end.
• Numbers, Currency, Duration, and Percent sort numerically. Empty values go to the end.
• Ratings sort by star count.
• Dates sort chronologically. Empty values go to the end.
• Toggles sort off before on.
• Colors sort alphabetically by hex value.
• Formulas sort numerically by computed value. Errors go to the end.

Filtering

The filter bar lets you narrow down your notes using precise, type-aware conditions. Click the filter icon in the toolbar to open it.

Adding a Filter

1. Click Add Filter in the filter bar.
2. Pick a field from the menu.
3. Choose an operator (the available operators depend on the field type).
4. Enter a value if the operator requires one.

The table updates in real time as you adjust the filter.

Multiple Filters

You can add as many filters as you need. When multiple filters are active, a note must match all of them to appear in the table. The filter icon shows a badge with the number of active filters.

Filters are saved to the active layout, so they persist when you leave and come back.

Operators by Field Type

Text fields (Short Text, Long Text, Email, Phone, URL, Barcode, QR Code):

• contains — Matches if the value includes the text anywhere.
• equals — Matches the exact value.
• starts with — Matches if the value begins with the text.
• is empty — Matches fields with no value.
• is not empty — Matches fields that have a value.

Number, Currency, Duration, and Percent:

• equals — Exact numeric match.
• greater than — Value is above the number you enter.
• less than — Value is below the number you enter.
• between — Value falls within a range (two inputs).
• is empty / is not empty

Rating:

• equals — Exact star count.
• at least — Star count is this number or higher.
• at most — Star count is this number or lower.

Date:

• equals — Same calendar day.
• before — Earlier than the selected date.
• after — Later than the selected date.
• between — Falls within a date range (two date pickers).
• is empty / is not empty

Toggle:

• is on — The switch is turned on.
• is off — The switch is turned off.

Tags:

• has any of — The note has at least one of the tags you pick.
• has all of — The note has every tag you pick.

For tag fields with configured tags, the value input is a row of tappable tag chips — tap to toggle each tag in or out of the filter (no typing needed). Fields without configured tags fall back to a comma-separated text input.

• is empty / is not empty

Select:

• equals — Exact match for the chosen option.
• is empty / is not empty

Checklist:

• has items — The checklist has at least one item.
• all done — Every item in the checklist is checked.
• not all done — At least one item is unchecked.
• is empty — The checklist has no items.

Comments:

• has items — The note has at least one comment.
• is empty — The note has no comments.

Image:

• has image — An image has been added.
• no image — No image is present.

Color:

• equals — Exact hex value match.
• is empty / is not empty

Formula:

• equals / greater than / less than / between — Numeric comparisons on the computed value.
• is empty / is not empty

Removing a Filter

Click the X button next to any filter to remove it. The table updates immediately.

Watch tutorial

Group By

The group-by feature lets you organize your table rows into collapsible sections based on a field's value. Click the group-by icon (a square grid icon) in the toolbar to open the group-by picker.

Supported Field Types

• Tags — Groups by each tag value. Notes with multiple tags appear in multiple groups. An additional "No value" group collects untagged notes.
• Toggle — Groups into "Yes" and "No" sections.
• Rating — Groups by star count, from 5 stars down to 1, plus a "No rating" group.

Collapsible Sections

Each group shows a section header with a chevron, the group label, and a note count. Click the chevron to collapse or expand a group. Collapsed groups are saved to the active layout, so they persist when you navigate away and come back.

Clearing Group By

Open the group-by picker and select None to return to a flat table. The group-by icon is tinted when grouping is active. Your group-by choice is saved to the active layout.

Layout Tabs

Layouts let you save multiple table setups per notebook and switch between them with one click. Each layout remembers the entire table configuration:

• Filters
• Group By
• Sorting (column and direction)
• Visible columns and system columns
• Column order and column widths
• Row height
• Row numbers (shown or hidden)
• The footer row and its per-column calculations
• Collapsed groups

Think of layouts as saved workspaces for the same data. A task notebook might have an "All" layout, an "Open Items" layout (filtered and grouped by status), and a "Report" layout with footer sums turned on. One click moves between them — no rebuilding filters every time.

Turning On the Layout Tabs

Layouts live as a row of pill-shaped tabs above the table. They're hidden by default to keep the table clean — turn them on with Show Layout Tabs:

• The first item in the table's ⋯ (More) menu (all platforms).
• The View menu on Mac and iPad, where it reads Show Layout Tabs / Hide Layout Tabs.

The active layout appears as a filled pill in its color; the others stay neutral until selected. Hiding the tabs doesn't change anything about your layouts — the active one stays in effect, and everything is right where you left it when you show them again.

The Default Layout

Every notebook has one built-in layout, named Main. You can rename it and give it a color, but it can't be deleted — a table always needs at least one layout. If you never touch the feature, Main is simply where your table settings have always lived.

Creating a Layout

Click the + button at the end of the layout tabs, or use View → New Layout… on Mac and iPad (which also turns the tabs on if they're hidden). Give the layout a name and, optionally, a color — the same palette as notebook colors.

Each notebook can have up to 5 layouts (including Main). At the limit, the + button and the New Layout… menu item are disabled — delete a layout you no longer need to make room.

A new layout starts with a fresh, default table setup. From there, just configure the table normally — filters, columns, footer, anything. Changes always save automatically to the active layout; there is no separate "save" step.

Editing and Deleting

Long-press a layout pill (iPhone/iPad) or right-click it (Mac):

• Edit Layout — rename it or change its color.
• Delete — removes the layout and its saved setup, with a confirmation. The default layout has no Delete option.

If you delete the layout you're currently using, the table switches back to the default layout.

Switching Layouts

Click any pill to switch — the whole table reconfigures instantly. With a hardware keyboard (Mac, or iPad with a keyboard):

Both also appear in the View menu as Next Layout and Previous Layout, enabled whenever the notebook has more than one layout.

Syncing

Layouts sync across your own devices — the layouts themselves, their colors, which one is selected, and whether the tabs are shown. Switch to your "Report" layout on your Mac and your iPhone follows.

In a shared notebook, layouts are private to you. Other participants never see your layouts, and each person organizes their own view of the shared data independently.

Searching

The search bar at the top of the table lets you filter notes by text. Type any text and the table narrows to notes that contain a match in any field value. The search is case-insensitive.

Search and filters work together. If both are active, notes must match the search text and pass all filters.

Clear the search by clicking the X button or deleting the text.

Column Visibility

Not every field needs to be visible in the table. Click the column visibility icon (three vertical columns) in the toolbar to open the column picker.

The picker shows:

• Field columns — Each field with a checkbox, its type icon, and its name. Uncheck a field to hide its column.
• System columns — Three optional columns you can show or hide:
  • Title — The note's custom title (only available when "Use first field as note title" is turned off in notebook settings).
  • Created — When the note was created.
  • Updated — When the note was last modified.

System columns appear after your field columns. You must always have at least one visible column.

Hidden columns are saved to the active layout.

Row Height

By default, text in table cells is truncated to a single line. You can expand rows to show more content via Row Height inside the View Options menu (the last button in the action bar).

Pick one of three options:

The row height applies to text-based fields (Short Text, Long Text, Email, Phone, URL, Secret when revealed, Barcode, QR Code), Tags, References, Formulas, and the Title system column. Fields with inherently short values — like Number, Currency, Rating, Date, Duration, Percent, and Color — always display on one line regardless of this setting.

Your row height preference is saved to the active layout.

View Options

The view options button (the last icon in the table's action bar, with two small switches) holds display settings for the table: the Footer Row and Row Numbers toggles, and the Row Height picker (see Row Height). On iPhone, the same items live at the bottom of the View options menu in the toolbar. The icon is tinted when any option is changed from its default.

All of these settings are saved to the active layout.

Footer Row

Turn on Footer Row to add a summary row at the bottom of the table. Each column's footer cell is clickable — click it to pick a calculation for that column, or None to leave it blank. Cells without a calculation show a faint +.

The available calculations depend on the column's field type:

A few details worth knowing:

• The footer counts what you see. Calculations run over the currently visible notes — if a search or filters are active, the footer reflects the narrowed set.
• With Group By active, each group gets its own footer row at the end of its section, calculated over just that group's notes. Collapsing a group hides its footer along with its rows.
• Empty cells are excluded from Sum, Average, Min, Max, and the other numeric calculations (the Empty calculation counts them instead). Formula errors are skipped too.
• Currency results use the field's currency symbol, and Duration results format as time (e.g., "2h 30m").

Progress Bars for Tags

Tag columns get an extra option: Progress. Pick it and choose which tag counts toward progress — the footer cell then shows a progress bar with the percentage of notes carrying that tag.

For example, if your tasks have a Status tag field, choosing Progress → Done shows how much of your list is complete. With Group By active, each group's footer shows its own progress — handy for per-project completion at a glance.

Row Numbers

Turn off Row Numbers to hide the # column on the left, giving your data a little more room.

Note that row selection (clicking a row number), the row-number context menu, and double-click-to-open (Mac) are unavailable while row numbers are hidden. You can still open a note from any cell's right-click menu or by pressing Enter.

Resizing Columns

Drag the border between any two column headers to resize. A resize cursor appears when you hover over the border on Mac.

Columns have a minimum width of 60 pixels. Your custom widths are saved to the active layout.

When you show a previously hidden column or add a new field, it gets a proportional default width based on its type. Text fields get more space, toggles get less.

Reordering Columns

Drag any column header left or right to move it to a new position. A colored indicator shows where the column will land.

This only changes the column order in the table. The field order in Notes view is independent and stays the same.

System columns (Title, Created, Updated) always stay at the end and cannot be reordered.

Row Selection

Click the row number (the # column on the left) to select an entire row. The row highlights in blue.

On Mac, hold Shift and click another row number to select a range of rows.

Click the same row number again to deselect it. Clicking a cell in the table also clears the row selection.

Opening a Note

You can open a note's full detail view directly from the table. This lets you see and edit all fields — including ones that are read-only in the table like Checklist, Duration, and Color — without switching to Notes view.

There are three ways to open a note:

• Right-click the row number and choose Open Note from the context menu.
• Select a row (click the row number) and press Enter.
• Double-click the row number (Mac only).

On Mac, the note opens in a separate window. You can keep the window open alongside the table and edits sync between them in real time. The window title shows the notebook name and note name. If you quit and relaunch the app, the window reopens automatically.

On iPhone and iPad, the note opens as a sheet that slides up from the bottom. Swipe down or tap outside to dismiss.

The detail view in this mode is focused on editing values — field management controls (the three-dot menu per field, drag to reorder fields, and the "Add Field" button) are hidden. To manage fields, use the Fields tab in notebook settings.

Context Menu

Right-click any cell to open the context menu. It includes:

• Open Note — Opens the note's full detail view (see Opening a Note above).
• Clear Value — Removes the value from this cell.
• Copy — Copies the cell's value to the clipboard.
• Paste — Pastes clipboard text into this cell.
• Duplicate Row — Creates a copy of the entire note.
• Delete Row — Deletes the note (with confirmation).
• Delete Column — Deletes this field from the entire notebook (with confirmation). This removes the column and all its data from every note.

Right-click a row number to get the same menu with Open Note at the top.

Keyboard Shortcuts (Table View)

The table view supports full keyboard navigation on Mac, similar to a spreadsheet. iOS uses touch interaction for all of these actions.

Navigation

Selection

Editing

Actions

Creating and Deleting Notes

Creating a Note

Click the compose button in the toolbar or press Cmd+N on Mac. A new row appears at the top of the table, ready for editing.

Deleting a Note

Right-click any cell and choose Delete Row, or select a row by clicking its row number and press Delete. A confirmation dialog appears before the note is permanently deleted.